News & events

2012-05-30

Convocation of Extraordinary General Meeting of Shareholders of LITGRID AB

At the initiative and by resolution of the Board of LITGRID AB (company code 302564383, registered address A. Juozapavičiaus g. 13, Vilnius), an Extraordinary General Meeting of Shareholders of LITGRID AB is convened at 10.00 on 20 June 2012. The meeting takes place in Room 226 at A. Juozapavičiaus g. 13, Vilnius. The registration of shareholders begins at 09.30 on 20 June 2012 and ends at 09.55 on 20 June 2012.
 
The established date for the headcount of the shareholders at the Extraordinary General Meeting of Shareholders is 13 June 2012. Only the persons who are shareholders of LITGRID AB at the end of the day of headcount of shareholders at the Extraordinary General Meeting of Shareholders shall have the right to participate and vote at the Extraordinary General Meeting of Shareholders.
 
The rights accounting day of the Extraordinary General Meeting of Shareholders is 4 July 2012. The property rights of shareholders established by Articles 15.1(1)–15.1(4) of the Law of the Republic of Lithuania on Companies shall be held by persons who at the end of the rights accounting day of the Meeting are shareholders of the Company.
 
The agenda of the General Meeting of Shareholders and draft resolutions proposed:
1. Regarding appointment of the auditor of LITGRID AB and setting of payment conditions for the auditor’s services in 2012.
The following resolution is proposed:
“To select the audit firm PricewaterhouseCoopers UAB for the performance of audit of financial statements 2012 (including consolidated financial statements) of LITGRID AB and to define the remuneration of not more than 70,000 (seventy thousand) litas, not including VAT, for the performance of the said audit services, which shall be paid within 60 (sixty) days upon issuing of an invoice.”
 
Documents related to the agenda of the meeting, draft resolutions and a general ballot paper will be available for the shareholders on working days from 30 May 2012, in the premises of LITGRID AB in Room 141 at A. Juozapavičiaus g. 13, Vilnius, during business hours of the Company (07.30–11.30 and 12.15–16.30; 07.30–11.30 and 12.15–15.15 on Fridays). These documents and other information to be published in relation to the right of shareholders to propose amendments to the agenda of the meeting, to propose draft resolutions on the agenda issues and to early submit questions to the Company in relation to the agenda issues shall be available from 30 May 2012 on the website of the Company at http://www.litgrid.eu.
 
If a shareholder holding a voting right or a duly authorised representative thereof requests so in writing the Company shall prepare and no later than 10 days before the General Meeting of Shareholders send a general ballot paper by registered mail or deliver it in person against acknowledgement of receipt. The general ballot paper is also available on the website of the Company at http://www.litgrid.eu. A filled-in and signed general ballot paper and a document confirming the voting right may be presented to the Company by registered mail or delivered to the Company at A. Juozapavičiaus g. 13, Vilnius no later than by the end of the working day (16.30) on 19 June 2012.
 
The Company reserves the right not to register the advance vote of a shareholder or an authorised person thereof if the presented general ballot paper does not meet the requirements established in Articles 30.3 and 30.4 of the Law of the Republic of Lithuania on Companies, is received late or is filled in a way that it is impossible to determine the actual will of the shareholder on a separate issue.
 
A person attending the General Meeting of Shareholders and holding a voting right shall produce a proof of identify before the end of the registration of the shareholders to the General Meeting.
 
Persons shall have the right to vote at the General Meeting of Shareholders by power of attorney. The power of attorney is deemed a written document issued by one person (the principal) to another person (the agent) to represent the principal while establishing and maintaining relations with third persons. The power of attorney to perform actions on behalf of a natural entity in relation to legal entities, except for the cases provided for the by law where it is allowed to issue a power of attorney in another form, shall be signed a notary public. Authorised persons who attend the General Meeting of Shareholders shall have a proof of identity and a power of attorney certified as prescribed by the law, and shall produce it no later than before the end of the registration of shareholders to the General Meeting of Shareholders. The authorised person shall hold the same rights at the General Meeting of Shareholders as would be held by the shareholder who is being represented.
 
Shareholders holding the right to attend the General Meeting of Shareholders shall have the right to authorise by means of electronic communications a natural or legal entity to attend and vote on their behalf at General Meeting of Shareholders. Such authorisation shall not require a certification by a notary public. The Company shall acknowledge the authorisation issued by means of electronic communications only provided that the shareholder signs it by an electronic signature generated by a secure signature generating software and attested by a qualified certificate valid within the Republic of Lithuania, i.e. the security of the information transmitted is ensured and it is possible to identify the shareholder. The shareholder shall notify the Company of such authorisation issued by means of electronic communications by e-mailing it at info@litgrid.eu no later than by the end of the working day (16.30) on 19 June 2012.
 
At the General Meeting of Shareholders there will be no participation or voting by means of electronic communications.
 
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